As schools prepare to welcome students back this fall, administrators are working hard to finalize logistics – from athletic schedules and facility planning to student registration and safety protocols. But with the return of school activities comes renewed urgency around emergency preparedness. The National Federation of State High School Associations (NFHS) strongly encourages schools to modernize their Emergency Action Plans (EAPs) using digital tools that ensure faster, more effective responses during critical incidents.
Whether it’s a sudden weather emergency, on-field injury, or facility evacuation, the NFHS emphasizes that “emergency preparedness cannot be limited to paper.” Even the best EAPs can fall short if they’re buried in binders or disconnected from the real-time context of games, practices, and events.
That’s why forward-thinking districts are leveraging platforms like Arbiter Registration – not just for managing eligibility and compliance, but also to serve as a centralized hub for emergency communication and coordination.
Make Your EAP Easy to Follow—and Hard to Miss
An Emergency Action Plan only works if the right people see it, understand it, and can act on it. Arbiter Registration brings your EAP to life by building it into the tools your staff already use—before, during, and after every event.
1. Built-In Preparedness
Embed your plan directly into coach, staff, student, and volunteer registrations, so everyone reviews and acknowledges it before the season begins. Admins receive alerts and can easily verify completion of EAP-related forms and certifications.
2. Real-Time Access
Coaches and admins can instantly access rosters, emergency contacts, medical forms, and event attendance—no binders or spreadsheets needed. Everything stays up-to-date and mobile-friendly, so staff can pull it up on their phones anytime.
3. Instant, Targeted Communication
Quick Connect lets you send one-way SMS or email alerts in just a few taps—targeted by event, team, or role. Emergency contact info and rosters can be updated anytime, with changes pushed across your organization in real time.
4. Compliance-Ready Documentation
Arbiter automatically logs form completions, messages, attendance, and emergency alerts, giving you a clear audit trail when it matters most. Post-incident follow-ups can also be created and distributed directly through the platform.
Be Ready Before It’s Urgent
When every second counts, your school Emergency Action Plan should already be in motion. Arbiter Registration makes it easier to plan, communicate instantly, and prove compliance – so your students stay safe, and your staff stays ready. Give your staff and families the tools they need all from the one, simple platform.
Preparedness shouldn’t be complicated. With Arbiter, it isn’t.
Make sure your Emergency Action Plan is more than a document.
Find out how schools like yours are building safety into their daily workflows.
