Athletic directors and school administrators spend up to 25 hours per week on administrative tasks, which is time that could be better spent supporting students and coaches. With increasing compliance requirements and limited resources, finding ways to work smarter has never been more critical.
Arbiter Registration offers fully customizable student registration software that helps schools streamline enrollment with secure data management. Here are five automation features that give administrators back hours every week — allowing you to focus on what truly matters: making a difference in students’ lives.
1. Customizable Forms With Built-In Validation
Arbiter’s student registration system transforms your entire form collection process with customizable forms that match your exact requirements.
What it does: Design custom forms for events and activities while minimizing data entry errors with built-in validation. The system automatically flags incomplete submissions and ensures accurate information from the start.
Time saved: Up to 15 hours per sports season for a typical high school athletic department.
Real-World Impact: “I liked my hard copies for registrations. NOT ANYMORE! Arbiter Registration has changed my mind. Parents, athletes, and coaches are all so happy we have joined the 21st century. And the fact that I have easy access to my files wherever I am is a huge bonus. Not to mention my nice, neat filing drawer!” — Jayn Parsons, Athletics Secretary
The platform maintains a complete digital archive of all forms, eliminating the need for physical storage while ensuring you have instant access to any document when needed.
2. Automated Approval and Submission Workflows
Manual approval processes create bottlenecks that slow down registration and frustrate everyone involved.
What it does: Arbiter’s student registration database automates approvals and submission workflows, streamlining the entire process from start to finish. The system routes forms to the right people at the right time, eliminating manual handoffs.
Time saved: 5-10 hours per week during active registration periods.
Real-world impact: “Arbiter Registration transformed the athletic registration process! Previously, I spent hours collecting, inputting, and filing athletic paperwork. Now, families register online, and I can instantly update their statuses and share important information with my coaches.” — Lacey London, Athletic Director, Holy Names Academy
The automated workflows maintain a complete audit trail, providing peace of mind during compliance reviews while dramatically reducing your administrative workload.
3. Centralized Program Management
Managing programs, events, and activities traditionally creates massive administrative overhead.
What it does: Arbiter Registration centralizes program details and automates routine tasks — from scheduling and reminders to communications — in one unified platform.
Time saved: 8-10 hours per week for program administrators.
Real-world impact: “I used to spend hours every week over the summer collecting paperwork for different sports. Now I sit poolside and approve students without missing family time.” — Casey Fisk, Athletic Director, Scott High School
The system streamlines daily operations by centralizing program details and automatically handling scheduling, reminders, and registration documents efficiently — all managed within your student registration system.
4. Secure, Role-Based Access to Data
Maintaining data security while providing appropriate access has traditionally required complex manual processes.
What it does: Arbiter provides secure, role-based access to forms and data, ensuring that only authorized personnel can view sensitive information. This maintains accurate participant data and ensures compliance with privacy regulations.
Time saved: 3-5 hours per week on access management and security compliance.
Real-world impact: “My coaches love it because I’m able to provide updated rosters for their sport; the administrators love it because we are able to collect the required district participation fees in a timely and efficient way; and the parents love it because it’s one-stop shopping on the website, in the comfort of their home, to register their child to play a sport.” — Patti McClure, Athletic Director
The system’s secure data management provides peace of mind while reducing administrative overhead. You can generate instant reports for audits and reviews while ensuring full compliance with data privacy laws.
5. Operational Efficiency Through Automation
Making system changes and improving processes traditionally requires significant time investment and disruption.
What it does: Arbiter’s student registration software eliminates redundant processes through automation, providing data-driven insights for informed decisions and 24/7 support.
Time saved: 4-6 hours per week through streamlined operations.
Real-world impact: “Arbiter Registration really streamlines so many different operations within a school district that it’s nearly impossible to think how we existed before it was implemented. That’s when you know a product is really great. When you look back and can’t for the life of you even imagine how we operated without it.” — Keith Veltre, Supervisor of Athletics & Health, Newark Public Schools
The system allows you to implement straightforward changes that significantly improve user experience and reduce administrative workload without disrupting your ongoing operations.
The Power Behind Your Play
Together, these five automation features save administrative teams 20+ hours every week — valuable time that can be reinvested in supporting students, coaches, and programs.
Arbiter Registration isn’t just about simplifying paperwork; it’s about empowering you to focus on what matters most: developing the next generation of student leaders. See for yourself how Arbiter elevates your game with our comprehensive sports and school management platform — bringing together payment processing, registration, eligibility verification, and scheduling to simplify your world.
Ready to power up your play? Schedule a personalized demo today to see how Arbiter Registration can transform your administrative workflow.
