Remember why you became an athletic director? It wasn’t to drown in paperwork, chase down missing physicals, or send frantic late-night emails.
But what if every registration arrived 100% complete . . . every time? What if parent emails about lost forms simply . . . stopped? What if you could run your entire athletic program through a single platform instead of juggling multiple apps?
Let’s step into your transformed world as an Athletic Director with Arbiter—where you’re not just saving time, you’re reclaiming your purpose.
6:30 AM: From Morning Crisis to Morning Coffee
Your phone buzzes. A panicked parent email: “My son’s physical form disappeared when I uploaded it last night. He has tryouts today!”
Once, this would have sparked a morning crisis. Now? You smile and reach for your coffee as you pull up Arbiter Registration. Immediately you spot three new registrations and the “missing” physical—safely uploaded and awaiting approval. Two taps, and an automatic confirmation flies to the worried parent.
Scrolling through your dashboard, you spot a familiar last name—the younger sibling of a volleyball player has just registered for basketball. The family contact information automatically populates and prevents duplicating profiles in the system.
9:05 AM: When Plans Change, You Stay Calm
You generate rosters and email them directly from the platform to the local reporter who requested tonight’s team information. Then your phone rings. It’s the visiting team’s bus driver—their team bus is having mechanical issues, and they’ll likely be 30 minutes late to today’s 4:30 PM game.
Pre-Arbiter, this would trigger a chaotic chain of phone calls to officials, coaches, concessions staff, and the announcement team. Now? You adjust the game time in Arbiter Game, and automatic notifications deploy to everyone involved. The officials receive text alerts. Your coaches get app notifications. The public announcer sees the updated schedule, and you send a Quick Connect text to the families of all participating athletes.
Crisis averted – with a few clicks.
You take a moment to text your spouse that you’re still on track to make your child’s science fair during lunch —something that would have been impossible in your pre-Arbiter days.
10:15 AM: The Registration Rush
Your wrestling coach bursts in: “Registration closes tomorrow, but I only have 18 kids signed up. I need at least 25 for a full program!”
You pull up the registration dashboard, filter for incomplete wrestling applications, and discover 12 students who started the process but haven’t completed their forms. Within minutes, you’ve sent targeted reminders to just those families, with direct links to their unfinished registrations.
By lunchtime, eight more registrations come through, and your coach gives you a thumbs-up as he passes your office.
11:45 AM: The Eligibility Question
The dean calls about a student facing disciplinary action: “Is Jacob Morris involved in any athletics? We need to know immediately.”
Pre-Arbiter, you’d have to dig through a stack of roster printouts. Now? A quick search pulls up his complete activity profile—he’s on the swim team with perfect attendance and has already registered for spring track. You share this information instantly, helping administrators make informed decisions.
Then your principal appears in your doorway: “The Johnson parents are challenging their student’s eligibility based on our conduct policy. Can you show me when they signed the conduct agreement?”
You pull up the family’s profile in Arbiter Registration. Two clicks, and there it is—a time-stamped digital signature on your school’s code of conduct agreement from August 21st. The principal walks away impressed.
When the registrar mentions another student transferring schools, you check the student’s locker assignment and equipment record with a few taps. What once took hours now happens during a brief hallway conversation.
You close your office door and head out to your car, feeling ready to see your family as you think about the progress you’ve made through the morning.
1:20 PM: Payment Panic Prevented
After leaving the science fair, you scan your emails in the parking lot and find one from a concerned parent. “I’m not sure, but I thought we already paid the athletic fee!”
You check their Arbiter profile and see they’ve already completed payment through MySchoolBucks three days ago. You send a screenshot confirmation, resolving what would have been a lengthy investigation in seconds, then quickly approve two more registrations—one using PayPal, another using Stripe—all documented instantly.
4:30 PM: Emergency Response, Not Emergency Scramble
Your phone alerts you to an injury at soccer practice. You see the athletic trainer and school nurse have also received alerts with access to the student’s complete health profile.
By the time you reach the field, the coach has already logged the incident in Arbiter Registration’s Injury Management feature. The parents receive an immediate notification with the injury details, and when they arrive, treatment is already underway, guided by complete medical history available to exactly the staff who need it.
Then, while looking over the coming tournament schedule in the Arbiter Game app, you notice the soccer coach still hasn’t completed his required concussion training that expires next week. A quick automated reminder ensures he’ll handle it before it becomes an issue.
5:00 PM: Game Time Flow, Not Game Time Stress
As today’s basketball game tips off, a parent approaches to ask about their child’s eligibility to play spring baseball. Instead of promising to “check on it tomorrow,” you pull up their complete registration status on your phone, resolving the confusion on the spot.
Within minutes of tonight’s games, coaches have reported scores in Arbiter Game through their mobile apps, automatically updating team records and RPI rankings. All officials have been paid with the click of button through Arbiter Pay, and parents check the Arbiter Live platform for who’s next on the schedule.
“Everything I need I can do right from Arbiter. It saves me roughly two hours a day. And when I have questions, I call, and they help me.
— Casey Fisk, Athletic Director, KY
7:00 PM: Transformation, Not Just Time Management
You look at your watch. It’s 7:00PM, and you’re already heading to your car, keys in hand. Everything that needed attention today got it—no compromises, no “I’ll finish this tomorrow” tasks piling up.
The difference is palpable: you’re leaving work without that drained, overwhelmed feeling that once defined your role. Instead of your evening being sacrificed on the altar of administrative chaos, you’ll be home in time for dinner. And the best part? You’ll be able to sleep knowing your department runs like a well-coached team.
Simplify your operations with a fully connected platform for payments, schedules, and registrations—saving time, reducing effort, and enhancing communication.
